What is Document Management?
The rapid evolution of technology has dramatically changed the way people work today. One thing that’s never changed, however, is that documents are the lifeblood of any business.
Correspondence, financials, reports, customer data, it all amounts to the most valuable business assets of all. It stands to reason that businesses need a safe, yet easily accessible place to keep everything. This is where document management in the cloud comes in.
Our solution is Storetec’s award-winning cloud-based document management system. Storetec’s document management enables you to store electronic records in a secure and reliable way allowing 24/7/365 remote access.
Storetec’s document management improves security and boosts efficiency whilst helping manage retention periods and data protection.
Save time by enhancing Document Management processes
Have you ever wasted time searching for digital or paper documents? If so, you wouldn’t be the only one. Office workers, on average, waste 2.5 hours per week looking for misplaced, mis-filed or lost documents. With Document Management, you can eliminate the hassle of trying to locate files with an easy-to-navigate folder structure and advanced search tools. Simply look for a keyword, phrase, or use an asterisk as a wild card entry to broaden or narrow your search as required.
All text-based documents also benefit from full Optical Character Recognition (OCR) capabilities, giving you more control and accuracy when searching for business- critical information.
Image-based documents, such as digitised receipts or invoices, also benefit from custom field indexing, meaning you can easily index a keyword related to that specific document, or add a phrase or name to the record should it be related to an employee.
Helping you on your way to compliance
Protecting data and preventing it from unauthorised access is vital to complying with new data regulations. Stored across three UK datacentres, your documents are uploaded into an individual organisational database, which is fully encrypted and automatically backed up 24 hours a day.
Storetec’s Document Management solution is also compliant with the European General Data Protection Regulation (GDPR).
Why Document Management?
Fact: 49% of full-time employees have difficulty locating documents during a working day.
Source: Nintex, The Definitive Guide to America’s Most Broken Processes, 2018
Storetec Document Management gives you:
View, search and access documents via OCR capabilities at any time.
Secure Data Storage
Data is stored in UK-based Tier III datacentres, fully encrypted with AES-256.
Various File Formats
Document Management allows you to host text, or image documents in line with your chosen storage amount.
Upload paper documents via the Directory Tree and easily customise the field data to make documents searchable.
No Software to Install
Access the Storetec Database from a web browser on any device, in any location.
Aid Data Compliance
Restrict sensitive documents with access privileges, view a complete audit trail and easily manage documents in line with regulatory compliance.
The whole tax system is changing. HMRC proposals mean the filing of information digitally will happen for most UK businesses over the next few years.
Document Management will help you prepare for Digital Tax ensuring you’re well on your way to positioning your business as a firm of the future.
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